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April 27, 2024

If You Build It, They WIll Come

Teams: Getting a group to play nicely together.

By  Rachel Toor

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From Rachel Toor

One of the first things I ask newish presidents to talk about is their leadership team. 

When you first arrive on campus, how do you know who to trust? Most of us are suspicious of those who row out first to greet the ship. They want something. New leaders soon learn everybody wants something and a president has no friends on their own campus.

There's plenty of generic advice to be had.

Everyone says the same thing: trust your gut. Like most bits of easy wisdom, that's obvious and also not so readily accomplished. And really, perhaps not entirely self-aware. As the late Daniel Kahneman pointed out, “Many people are overconfident, prone to place too much faith in their intuitions." 

Everyone says you can't move too quickly. And you can't move too slowly. Again, very wise. But how do you know what the right pace is, especially when starting a new role in unfamiliar terrain? 

So we're back to: trust your gut.

That's why general advice, while certainly sometimes useful, is often better when couched in personal experience and, like good writing, is specific. 

A current president said her trick when landing in a new place is to have coffee with support staff and build relationships with them. These long-timers often see and hear more than they say, and are rarely asked their opinions. They talk to each other and know where the bodies are buried—and who did the burying. 

She knows that while her cabinet members may yes ma'am her and tell her how brilliant she is, sometimes they go back to their offices and carp about that idiot, the president. Administrators come and go; administrative assistants often stick around forever. 

Everyone says they want their team to push back and be honest with them. No one ever says, "I create a culture of fear and trembling." But we know that plenty of leaders do just that.

How do you make sure you have a team who will tell you when you're missing something? Most people are unwilling to speak up if doing so can threaten their job security, especially around a new boss. 

Talking to your partner or spouse is fine. But if you're in the right relationship, they are going to default to taking your side. 

My motto is that we all need editing, all the time. Finding the right executive coach is a good strategy. And once you do, maybe it's also important to listen to them. Even when they tell you things you don't want to hear. Especially then. (Sometimes the problem is you.)

The writer is a current president

Those of us who seek a position as college president are often asked what our leadership style is. No one asked me, during the search process that ended in my first presidency, how I would build my leadership team best to support the needs and goals of the college. 

Having built a research group and served as chair, dean, and provost, I knew I’d need a team that could advise each other and work collaboratively for the best of the college rather than what may be best for them professionally. I’d need a team of which I am a member, sometimes the coach, sometimes the utility player, and always a cheerleader.

I took a presidency with three vacancies in the leadership team, which was a relief. I was aware, from interviewing, I could not work with one of the current members. The others, I suspected, had strengths and weaknesses I would discover. Oh, and I knew I inherited a leadership team way too big for the institution.

The first thing I had to do was the unthinkable. Even though the faculty rallied behind someone, others in the cabinet told me they could not work with that person. I let that person know I would be making a change within a few months of my start. And then I stood before the faculty firing squad and took their venom and sadness. 

Because I wanted to show some deference, I decided to withstand the ire of the loud minority who did not take the decision well and allowed the person to finish the year in the role. Big mistake. That cost me time (I still had to try to work with the person) and effort (managing a team that saw positive momentum temporarily stalled and possibly questioned my ability to do hard things).

One of the vacancies we filled by the start of my second semester. We used a national search firm, had a diverse search committee, and hired someone who interviewed beautifully and who, by all accounts, would be a strategic asset to the institution. 

Well, he was partly that—he was most certainly an ass. He refused to move to the area and opted instead to commute across the country each weekend. Not being visible was one thing; being unreachable another. I could never get a straight answer from him about anything. He either didn’t know how to do the job or didn’t want me to know something. 

When others on the senior leadership team came to me independently to say that they could not work with him (the general counsel went so far as to say they considered him a “risk”), I informed the board that the guy would be let go. I owned my error to the board, the leadership team, and anyone who asked. But given what I’ve told you about this person, few asked.

My charge from the board was to dramatically change our financial position. I decided to reduce force. I couldn’t ask others to eliminate positions and lay off staff if I wasn’t willing to also do it myself at the senior leadership level. I told the team as much so they were aware I would be eliminating one or two VP positions.

I ended up eliminating positions that had been created (and filled) by a prior leader. (Interestingly, these people were the only ones who never asked me if their positions were “on the block.”)  The elimination saved some money, but more important, it brought me brownie points with the rest of the team and the community. I was able to reorganize divisions with the right people.

Everyone says when it comes to getting a team together, you can’t move too quickly. And you can’t move slowly. By my second year I was able to align purpose and function to do what I’d been asked: optimize student experience and grow our revenue streams. 

Trust Your Trustees?

Join us on Thursday, May 2, from 2:00-3:30pm ET for The Sandbox (Live!). Cathy Trower and Peter Eckel will share tips, tricks, and strategies for working with and managing boards. Insider members only—just log in and register. Email me (confidential) questions you'd like them to address. If you can't watch live, you'll be able to view after the event.

JOIN TODAY

We believe in diversity, equity, and inclusion. We believe in access. We know the field isn’t level but think everyone should get to play—not just those with pedigrees and good breeding but also the scrappier ones who may have had a rougher start in life. This applies to institutions (community colleges as well as research universities), leaders (the Ivy-all-the-ways and those who came from less “traditional” backgrounds), and animal companions (we're not speciest).

harry and pippen

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